Hello 2012

They say this is the year. The year the Mayan calendar ends. Depending on which presidential candidate you believe, it could mark the last year in which our country can be saved. It is the year I will turn 30, the year the Grizzlies will win the NBA Championship (it could happen!) and the year our little Penny Cat turns 1. It could be the year the world ends, in spite of NASA's reassurances.

It is the second year of my studies in the MBA program with University of Memphis. I am happy to report that I ended my first semester with straight A's. I learned a lot about time management, stress, and priorities. For instance, it is very easy to spread yourself too thin, and I simply cannot devote 100% to everything. I have to choose those important piece of my life that will get my 100% and those that will have to take less. I hope that I've learned not to freak out about every topic we approach in my classes with which I am unfamiliar. I spent much of last semester fretting over how to prepare the perfect equity report or how to create workable project budget. For each new encounter, I wasted precious energy looking at the big picture of the project with doom and gloom (how would I ever get it done?) only to later break it down into sensible pieces that weren't so hard after all. This semester I endeavor to skip that first step.

This will be a year in which I will focus on career development. I am oozing with potential on many fronts, and I do not want to look at my career in twenty years and think, "What happened to that motivated, talented girl who was going to make her mark in her field?" I will actively seek opportunities for growth, and I encourage anyone reading this blog to do the same. We are only ever as good as we want to be. In the adult world, if you don't push yourself, no one else will. I'm pushing myself.

2012 will be a year of growth and new fronts. Some of the coming changes are things within my control. Many are not. (Did I mention I'm turning 30?) I will have to put some goals on hold while I tackle the big ones this year. Priorities. Hopefully in twelve months I will be able to reflect on this year and all the ways I've grown.

The Destruction of New Year Resolutions

Oh the things I was going to do this year! I was going to exercise daily, eat at least one piece of fruit each day, and most importantly, send out monthly status letters to clients.

Thanks to the brutal cold and other dead-of-winter realities, I'm finding that the exercise resolution is more a dream. Knowing that it is too cold to run outside right now and too dark when I get off of work to bother anyway, I set my alarm clock for "early" this morning so that I could work out to a DVD in my apartment. I woke up "early" but snoozed through to "late" thanks to the below-freezing temperatures outside of my thick blanket of blankets. Except for the quick run from my door to my car and the intense yet involuntary shuddering which was the result of my exposure to the frosty air, I am sad to report that no actual exercising was accomplished.

But that's okay. There's always tomorrow. In the mean time, I'm eating better, right? It turns out that eating at least one fruit a day is harder than I thought. I should have started last night, but I didn't want to eat fruit before bed. I'm not sure why, but it did not seem right. And everyone knows you don't eat fruit for breakfast unless you're having a big breakfast. Fruit on an empty stomach is not good. I barely got to leave the office for lunch, so I didn't make it to my apartment for that apple. And here I sit at night, already fat and happy from a soup and salad dinner. When oh when will I find the right time to add a healthy piece of fruit to my diet?

Perhaps the most insufferable disappointment is that I have not mailed out the inaugural batch of monthly status letters yet. To be fair, I have worked a total of two days, only 16 hours, in the new year. I have twenty-something more days of non-mailing before this project becomes a total failure. But I am discovering that this extra work just makes my stack of other to-dos seem taller. Because status letters are not urgent, I fear that I will put them off until next year by accident. Do you ever have that dream where you have forgotten something extremely important and only remember when it is far too late? I'm going to keep having that dream until I send these letters out. They are the monster under my bed.

After such a stress-free holiday, the real world is causing me to re-evaluate all these crazy "goals." Perhaps I need to give up a resolution or two. Tomorrow, I think I will eat chocolate all day, move as little as possible, and then, just maybe, get those status letters done.

'Tis the Season...

The season, that is, for your author to find herself so immersed in holiday goings-on that she barely has time to pen a blog entry or two. But while my extra-curricular self is basking in the busy and joyous holiday season, my office self has time-travelled to the New Year. I'm making all sorts of resolutions for 2010 as we speak. While I'm sure to add more, I have compiled a short list of projects I am going to begin when I get back from the holidays. Because I don't have several years of experience or an attorney with several years of experience using an assistant, please feel free to leave your own suggestions. I might just add them to my list to help our office become as productive and efficient as possible.

1) Monthly status letters. I've always wanted to do this, but I have gotten so bogged down in my many other duties that it has been pushed to the side for far too long. I'm not saying we don't keep in touch with our clients. We definitely do. I already send letters for every step of a case. But it is my goal to start sending letters even between steps, just to let the clients know we have not forgotten about them during a period of waiting in the case. I intend to give clients a rundown of their case over the entire previous 30 days as well as a heads up on what is to come. Again, while our office already keeps in touch with most of our clients on a week to week basis, I believe the monthly letters will provide a big picture view which will help explain how much progress has been made or perhaps why little to no progress has been made in certain situations.

2) Working 30 days out. I got this idea from Linda Whipple, who was quoted by Mr. Mongue at The Empowered Paralegal in his entry entitled "Combating the 'Hire an Out-of-work Lawyer as a Paralegal' Trend", as follows:

"I also work 30 days out from a deadline – got a pre-trial conference coming up? I’ve already set up the attorneys’ meeting, exhibit exchange (meaning I have my exhibits already prepared and ready for trial), and provided a draft of a pre-trial statement to my boss – this is a signal to Bob that we are now moving from 'pre-trial' mode to 'trial' mode."

While the Boss and I have a pretty smooth work flow, we have not yet reached a pace of 30 days out on anything. Sure, I look thirty days ahead just to see what is coming up, but preparing him for trial a month ahead of time? I had never even considered it until I read Ms. Whipple's comment. Granted, every practice is different, and with only two people in our office and my job duties including everything from taking out the trash to emergency case research, it might be nearly impossible to create trial notebooks and summarize depositions without another set of hands. Still, I would like to come as close to meeting that mark as is humanly possible. There is always room for improvement.

3) Paper - less. Yes, I know I had the audacity to denounce paperless offices once on this blog, and I still don't believe going completely paperless is time-feasible or within our means right now. However, since I have actually begun to think about it, and since we are running out of filing space here at the office, I am starting to see the benefits of using less paper. So, I'm going to focus on saving our electronic notifications to file rather than printing and filing them. I'm going to email clients when feasible and appropriate. I'll even try saving online research materials to file rather than printing them out. While we cannot go completely paperless, I believe being paper-less will have its benefits.

4) Curtains or shades for the front windows. What does this have to do with office administration? you might be wondering. Oh, dear reader, everything. On sunny winter days, I sit in a pool of sunshine. Beautiful though it may be, it is hotter than hot. Our big shop-style windows bleed heat into the office during the winter because the sun is angled at us from the south. This keeps our heating bills low, but it also keeps me in a constant state of persperation. I keep telling myself we need curtains or shades (something 50-60's style, to make us look classic), but I never remember long enough to do anything about it. So, starting in 2010, we will have shades.

There you have it. My super short list of resolutions for the new year. The Boss doesn't know about these yet, but I believe when I bring them up, hopefully this week, he'll be on board. In the mean time, I still have a few weeks before the New Year. If you have any tips or suggestions you believe could help a small law office (or me), please don't hesitate to leave your comments here.